Diplomate Re-Certification Committee

The RC 2018 are:

Cecilia Gorell

Huberthus Simhofer

Margaretha Gracis



European Veterinary Dental College (EVDC):
Ongoing Evaluation of Diplomates

Version 17.3.2007
The latest version of this document is available from the College web site :

Award of a Diploma by a European College signifies that, at the time of issue, the
holder had a high level of current knowledge of, appropriate skills in, and was committed to the specialty. A College Diploma is an indication of past, not current, knowledge and expertise and so can only be accepted as evidence supporting specialist status for a limited period.
Diplomates have a duty to maintain their skills by regularly practising in their specialty and updating their knowledge if they wish to maintain their specialist status. The procedures set out below describe the method of ongoing evaluation used by the EVDC to
ensure that its Diplomates are fulfilling this duty and continue to be committed to the specialty.
A guide to the level of commitment and ongoing training expected from Diplomates is given in Appendix I.

Ongoing Evaluation of Diplomates

1. Report of activities
a. Diplomates will supply the College with evidence of their ongoing commitment to the specialty and their continued fulfilment of the College’s membership requirements within five
years of the issue of their last Diploma. This will be done by submitting a detailed report of their activities to the Board. Such a report must include:
i. An outline of activities in the field of veterinary dentistry, odontostomatology and oral surgery undertaken since issue of the last diploma.
ii. A declaration that during this period at least half of their normal working time has been devoted to clinical activities, research, further training and/or teaching in the field of veterinary dentistry, odontostomatology and oral surgery.
iii. A list of relevant continuing education and related activities (as listed in Appendix I)
undertaken since issue of the last diploma, along with their assigned point values.
iv. A practical plan of action for remedying the situation if the Diplomate has failed to meet the expected levels of commitment.
b. When a Diplomate has not fulfilled all the College’s requirements, allowance will be made for extenuating circumstances such as prolonged illness. However, such Diplomates will be

expected to take remedial action in a timely manner, submitting regular progress reports at intervals specified by the Board until completion of the remedial action plan.
c. Failure to submit a satisfactory progress report within 12 months of the due date without extenuating circumstances is grounds for disciplinary action.

2. Evaluation of Diplomates’ reports
a. The Board will review submitted reports and make an appropriate recommendation to the next Annual Business Meeting (ABM):
i. For acceptance and issue of a new diploma (which will be valid for a further five years)
ii. For remedial action to be taken and a further report to be made to the Board before the next ABM. In this case the Diplomate may be granted a limited extension of validity of the previous diploma.
iii. For disciplinary action to be taken
b. Remedial action should:
i. Make up for deficiencies in the previous period.
ii. Ensure that ongoing training, experience and commitment requirements are met.

3. Disciplinary action
a. The names of Diplomates who fail to meet the College’s requirements for ongoing evaluation will be presented to the ABM for decisions on disciplinary action.
b. Such Diplomates will be permitted to present their case to the next ABM, should they so wish, before any decision is made regarding disciplinary action.
c. Options for disciplinary action on failure to meet the College’s requirements for ongoing evaluation:
i. If appropriate remedial action is not started within a reasonable time (normally 12 months) the ABM will reprimand the offending Member and the Member’s name will be removed from the European Veterinary Specialists Register. Such Members will no longer be permitted to use the title of “Diplomate” or have the privilege of calling themselves “European Specialists”.
ii. If appropriate remedial action is not underway by the ABM following the one issuing a reprimand then the membership will be suspended.
iii. If appropriate remedial action has still not been completed by the Annual Business Meeting following suspension then the Member will be expelled.

Appendix I
Commitment Requirements Expected of EVDC Diplomates:

Introduction to the points system
It is expected that EVDC Diplomates will gain a minimum of 100 points for
involvement in activities relevant to the speciality, as listed below, in each five year period (i.e. an average
of at least twenty points per year), with no more than forty points coming from any one of the five main categories in each five year period.

Maximum claimable points = 40 points per category in each five-year period

1. Publications relevant to veterinary dentistry, odontostomatology and oral surgery

a. Substantial original
scientific paper in: First author Second or last author Other author
i. International refereed
scientific journal 12 points 8 points 6 points
ii. National refereed journal 10 points 7 points 5 points
b. Substantial reviews and
book chapters First author Other author
i. Substantial state of the art
review in refereed journal 8 points N/A
ii. Refereed and referenced book chapter of equivalent
content 15 points 6 points
iii. Short review or
equivalent article 4 points N/A
iv. Unrefereed, unreferenced
or short book chapter 4 points N/A
v. Multimedia publication
(DVD, Video, relevant webpages) 4 points N/A
c. Case reports and short
communications First author Other author
i. Case report or short article
in a refereed journal 7 points 4 points
ii. Case reports or short
article, other publication 4 points 2 points

2. Provision of education in veterinary dentistry, odontostomatology and oral surgery

a. Pregraduate training and formal education
i. Didactic teaching 2 points / hour
b. Postgraduate training and continuing education
i. Practical courses 2 points / hour
ii. Continuing education lecture, international 4 points / hour
iii. Continuing education lecture, national 2 points / hour

3. Presentations relevant to the speciality at conferences and educational meetings
(Points halved for each subsequent presentation of the same material)

a. State of the art or scientific presentation 8 points
b. Case report presentation 4 points
c. Poster, scientific 4 points
d. Poster, case report 2 points

4. Attendance at congresses and courses relevant to the speciality

a. International congresses 4 per half day
b. National congresses 2 points per half day
c. Human dentistry congresses 4 points per half day
d. Advanced training courses 4 points per half day
e. Registration for a university degree course 15 points
f. Other appropriate study (please specify) (including non-
specialised congresses) 2 points per half day

5. Involvement in College activities

a. Participation on the College Board
i. Secretary 7 points / year
ii. President, Treasurer 5 points / year
iii. Other Board Members 5 points / year
b. Participation on College committees
i. Chair of the Credentials Committee (CC) or of the
Examination Committee (EC) 7 points / year
ii. Other CC or EC committee member 5 points / year
iii. Examination supervision and/or marking 4 points / day
iv. Preparation of examination question later accepted by the
EC 3 points / question
v. Member of another (ad hoc) committee of the EVDC 4 points
vi. EVDC webmaster 5 points / year
c. Participation on committees of other veterinary dental
i. Committee member, other organisations 3 points / year
ii. Journal of Veterinary Dentistry editor 5 points / year
iii. Editor, other journal 3 points / year

6. Training scheme organisation and supervision

a. Supervision of a Residency Programme 10 points / year
b. Supervision of an Alternate Pathway Programme 8 points / year
c. Short term mentorship of registered trainee / resident 1 point / month